RFQ-ASD-02-2024 Project Support Officer

Mission Capability Division within the Australian Signals Directorate (ASD), are responsible for delivering cutting edge capabilities to support ASD's Signals Intelligence, Cyber and Enterprise Capabilities.

These capabilities consist of a combination of:

• Delivery of new capability under the REDSPICE program;
• Delivery of ASD's major capability programs and;
• Enhancing and modernising existing capabilities.

To facilitate this ASD has a requirement for multiple Project Support Officers.

ASD seeks a Project Support Officer that has a proven history of working in complex projects and contributing to the organisational capability within the project. The Project Support Officer is accountable under general direction to assist several team leads in the delivery of the Project to provide effective administration, procurement and finance support to technical projects.

The Project Support Officer will work independently to undertake a range of administrative tasks including maintaining Risk Registers, Stakeholder Matrix, and management of Program and Project artefacts within the team.

The Project Support Officer will take responsibility for the provision of support services to projects, use and recommends project control solutions for planning, scheduling and tracking projects whilst supporting programme or project control boards, project assurance teams and quality review meetings.
The successful candidate will be required to work cohesively and communicate effectively with other project team staff and stakeholder groups.

Other Skills and Knowledge

• Knowledge of the Project Management methodologies.
• Demonstrated administration and organisational skills within Defence's Desktop Environments.
• Demonstrated experience in the management of project governance board engagements.

Major Responsibilities:

• Maintain program and project Risk Registers; including regular reviews and updates; advising team members if they have been nominated to execute risk treatment; and facilitating project risk workshops.
• Maintain project documentation including establishment of a document library and control methods for finalised project documents. Ensure that all final documents meet audit requirements and are easily retrievable.
• Implement stakeholder communication plans, enhancing customer and stakeholder relationships.
• Provide administration support including schedule maintenance, monthly reporting, and resource management.
• Provide general administrative support including management of project record keeping requirements and systems; secretariat support for project meetings and forums and other communications.
• Provide complex office and administrative support to the Program Office.

Other Features of the Role (e.g. location, travelling, shift hours,)

• The role is based in Canberra, there may be a requirement for interstate travel.

Please Note: Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential.